This Privacy Statement describes how personal data we collect from users of our website at www.brixtonfencingclub.com will be collected, stored and processed.
The club is an unincorporated association and is the data controller under data protection legislation. The club is the owner of www.brixtonfencingclub.com and the website which it maintains. The club is committed to protecting your privacy and processing your personal data in accordance with the Data Protection Act (DPA) 1998 up to 24 May 2018 and the General Data Protection Regulation (GDPR) on and from 25 May 2018 (Data Protection Legislation).
This statement explains how the information we collect about you whilst you use our website is used and kept securely. It also explains your privacy choices when using our website as well as your right to access your information under Data Protection Legislation.
3. THE INFORMATION WE COLLECT ABOUT YOU
We may collect the following information about you through our website:
Your name, email address, postal address, membership number and any other information you voluntarily provide to us via our website and online forms.
Your IP address (which is a unique identifier that computers and devices use to identify and communicate with each other) which is automatically recognised by the web server.
4. HOW WE USE YOUR INFORMATION We may use your personal information that you provide to us on our website for a number of purposes, including:
To deal with your requests and enquiries.
To contact you for reasons related to your enquiry.
To notify you about Fencing Events.
To use your IP address to monitor traffic and gather browsing behaviours of visitors to our websites. We will not use your IP address to identify you in any way.
6. SURVEYS We may carry out surveys using a third party provider, Survey Monkey (www.surveymonkey.com).
These surveys may be accessible through our website.
When we collect your personal data through our website (eg through newsletter sign-ups) we may ask you for your consent to participate in our surveys. If you have provided consent to participate, we will transfer your data to Survey Monkey for these purposes only.
In each survey, we will clearly tell you what personal data we are collecting, why we are collecting it and what it will be used for. We will provide a link to terms and conditions for any incentives offered to take part in that survey. We do not link any other information about your browsing activity with the survey data, which is stored separately
7. YOUR RIGHTS AND FINDING OUT WHAT INFORMATION THE CLUB HOLDS ABOUT YOU
All individuals who are the subject of personal data held by us are entitled to:
ask what information we hold about them and why
ask how to gain access to it
be informed of how to keep it up to date
have inaccurate personal data corrected or removed
prevent us from processing information or request that it is stopped if the processing of such data is likely to cause substantial, unwarranted damage or distress to the individual or anyone else
require us to ensure that no decision which significantly affects an individual is solely based on an automated process for the purposes of evaluating matters relating to him/her, such as conduct or performance
be informed what we are doing to comply with our obligations under the Data Protection Act.
This right is subject to certain exemptions which are set out in the Act.
Under the Data Protection Legislation, you can ask to see any personal information that we hold about you. Such requests are called Subject Access Requests.
Subject Access Requests should be made in writing to the secretary of the club.
Fees We will not charge a fee for this. However, we will charge a reasonable fee when a request is manifestly unfounded or excessive, particularly if it is repetitive. We will also charge a reasonable fee to comply with requests for further copies of the same information. The fee will be based on the administrative cost of providing the information.
Timescales We aim to comply with requests for access to personal information as quickly as possible. In most cases we will be able to provide a copy of the information within one month of receipt of your written request. In order to do this we may ask you to provide additional details about the source, location and timeframe of the information you are requesting. We may on occasions extend the period of compliance by a further two months where requests are complex or numerous. If this is the case, we will inform the individual within one month of the receipt of the request and explain why the extension is necessary.
Manifestly unfounded or excessive requests Where requests are manifestly unfounded or excessive, in particular because they are repetitive, we may:
charge a reasonable fee taking into account the administrative costs of providing the information; or
refuse to respond.
If we refuse to respond to a request, we will explain why and inform you of your right to complain to the supervisory authority and to a judicial remedy without undue delay and at the latest within one month.
How will the information be provided? We will verify the identity of the person making the request, using reasonable means. Where the data is stored on the membership system you will be provided with direct access to your data via that system. Where the data is published on the club website, you will be provided with the links to the website.
Requests for large amounts of personal data If your request requires us to process a large quantity of information, we will ask you to specify the information the request relates to. Rights and freedoms of others The right to obtain a copy of information or to access personal data should not adversely affect the rights and freedoms of others. If by providing the information requested we would have to disclose information relating to or identifying a third party, we will only do so provided the third party gives consent, otherwise we may edit the data to remove the identity of the third party. Unless we are under a legal obligation to release data, or the individual has given us permission, personal information will only be released to the individual to whom it relates. The disclosure of such information to anyone else without their consent may be a criminal offence. Making a Subject Access Request If you would like to make a Subject Access Request, please contact the club secretary. You will also need to provide two forms of identification, for example, driving licence, utility bill or passport and, if appropriate, any particulars about the source, location and timeframe of the information you are requesting.
APPENDIX A – COOKIES, THE TYPES WE USE AND HOW YOU CAN DISABLE THEM. In this section you will find information on what cookies may be set when you visit the BF website and how to manage and disable them.
10.2 WHAT TYPES OF COOKIES ARE USED?
Session cookies – these are temporary cookies that remain in the internet browser’s folder of your computer until you close the browser. Our website uses a session cookie which is stored in your browser until you close it to ensure connections to our servers are distributed evenly to provide optimal performance.
Analytical cookies – Our website uses Google Analytics cookies (third party cookie) for the following purposes:
a cookie to record the time of your first visit to website, the time of your most recent visit to the website and the time of your current visit;
a cookie to record how long you stayed on the website;
a cookie to record how you located our website (i.e. Google search, keyword, link from other page etc).
Google Privacy and Data Sharing pages.
The cookies we use for these purposes do not track your Internet usage after leaving our website and we do not store your personal information. They will also not be used in connection with any other information to identify you in any way
To prevent Google Analytics cookies being set, you may wish to install the Google Analytics Opt-Out Browser Add-On (http://tools.google.com/dlpage/gaoptout).
For general information about cookies and how to disable them, please visit: http://www.aboutcookies.org or http://www.allaboutcookies.org
Please be aware that restricting cookies may impact on the functionality of our website. For information on how to manage cookies on a mobile phone, games console or internet-enabled television, you should refer to the operations manual specific to each device. To opt out of any third parties using cookies where data about your interaction with our website is collected, please refer to their website for this information.
If you have any questions about this form - please contact Edward Peck on 07796 26 3380